A reminder for the board meeting is a good way to ensure that the participants are aware and prepared for an event. It usually contains important information such as the title of the meeting the date, time, and location (or virtual platform) and also pertinent agenda items. It can also serve as a gentle reminder to attendees to read the materials they have been given and to organize their schedules. Utilizing effective tools and templates, a well-crafted meeting reminder could be sent out on a regular basis to promote participant accountability and reinforce the importance of scheduling appointments.
To create a highly effective and persuasive reminder of your meeting Consider the following suggestions:
Use a friendly tone when you are requesting the response or confirming attendance. Be sure to use clear email copy with all the relevant information. Include the meeting’s link or the platform’s details in your email to lessen the chances of miscommunication.
In general, it is recommended to send a reminder at regular intervals, such as an initial one week prior to the meeting and a follow-up day before and a final reminder on day of the meeting. This will help reduce the amount of time that is needed to prepare for a meeting, as well increasing the likelihood of a successful outcome.