Minutes of linked here board meetings are a crucial aspect of good governance, which ensures actuate records of every discussion and decision. The board secretary or another person assigned for this role is typically the person responsible for recording minutes at meetings.
The person who takes minutes of meetings must be able to listen and accurately record the entire discussion even if some directors are debating a topic or arguing. Additionally, the minutes may be examined by a judge in a legal proceeding against the company, therefore they must be as clear and impartial as they can to protect the organization from the risk of being held accountable.
Note the date, time, and location of the meeting. This information is required to organize your minutes document after the meeting and helps readers to find information quickly. You should also note whether the meeting is a regular or emergency, special, or executive session.
List all attendees of the meeting. This includes presiding officers or board members, as well as non-voting attendees such as staff, guests or other attendees. It is essential to keep a record of all attendees, particularly when recording meetings that are conducted remotely.
Include an overview of every agenda item, including brief summary sentences or two that outlines the main topics of discussion and any important decisions made. It is important to avoid providing too many details, however. A detailed book can overwhelm readers and make it hard to understand the direction of the company.